Category: Corporate Transportation

Outlining a well-defined travel and expense policy can be difficult, especially if you are dealing primarily with executive travelers. Executives typically enjoy autonomy in their work environment and make many decisions on their own without seeking approval first. Thus, implementing a travel and expense policy that requires extra checks and balances is challenging, but it can be done with the full support of your executive board for best results.

Build Your Team

In order to create a well-defined policy, you will likely need input from the people who are traveling most. By including them in the policy drafting process, you can ask direct questions about their travel experience and get a good idea of what issues need to be addressed. You will also gain buy-in for the new policy by being inclusive in the early stages. Read More

The concept of a managed travel program is not entirely new to the business world, but its application for small and mid-sized businesses is relatively new. There are a number of reasons a company could choose to create a managed travel program, but most often they are looking for increased control over travel expenses and better insight into how their travel money is being spent. Managed travel programs streamline the travel process by providing employees with simple choices and automated tracking.

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As a Connecticut and New York-area transportation services company, we’ve seen a lot of corporate events over the years. Some went perfectly while others could have been improved. Whether your upcoming corporate event is small or large, there are a few tips that can make the difference between a good event and an exceptional one. Here are a few pieces of wisdom we’ve picked up over the years.

Decide on the Goal of Your Event

Once you’ve identified a theme or goal for your event, you’ll find that a lot of the other details fall into place. Think about what you’re trying to accomplish: Is it a product launch? A teambuilding event? An industry networking event? Lead generation? If you can picture the intended atmosphere and mood, you’re well on your way to setting the tone for the entire event. Read More

If you use private car services regularly, you may have experienced a wide variety of drivers. With the recent popularity of Uber and similar services, it’s safe to say that there is a wide range of driver service quality available. However, a quality private car service will do its utmost to differentiate itself: We know that we offer a premium service and that there’s a lot of competition out there.

When choosing a private car service, factors such as fleet quality, frequent traveler reward programs and ease of making reservations are all things to consider, but one of the most important factors is the person behind the wheel. It’s one of those things that our passengers sometimes take for granted but it’s something we’ve put a lot of thought into ever since the company started back in the 1970s. Read More

Is a Private Car Service an “Ordinary and Necessary” Expense?

In the past few years, with so many companies looking for ways to reduce business expenses, we’ve often heard the inquiry, “Why do we need a corporate car service?” It’s a valid question. In order to be tax-deductible, business transportation expenses much be both “ordinary and necessary.” According to the IRS, “An ordinary expense is one that is common and accepted in your trade or business. A necessary expense is one that is helpful and appropriate for your trade or business.” But this just touches on a larger question: whether a private car service provides value in line with its cost. Read More